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  4. Examination
  5. Thesis submission

Thesis submission

Congratulations, you've written your thesis! Now it’s time to submit your thesis for external examination. There are four key steps in the thesis submission process:

  1. Preparing your thesis for submission
  2. Nomination of examiners by your Supervisor
  3. Submitting your thesis to Graduate Research

Preparing for thesis examination

Please consult with your supervisors for advice on preparing your thesis for submission.

  • Present your Pre-Submission Seminar.
  • Download and read the Thesis Submission and Examination guidelines for requirements, formatting and editing guidelines and read the quick guide Preparing Your Thesis for Submission for digital file requirements and instructions on how to share your thesis file from your student OneDrive. Both documents can be viewed on the Guides and Templates page.

Appointment of examiners

Your Primary Supervisor is required to nominate two (2) external examiners by the time you submit your thesis.

Failure to nominate examiners prior to your thesis submission will lead to delays in your examination.

  • Your Primary Supervisor is required to consult with you on the choice of examiners to check for objections and any conflict of interest.
  • It is recommended that your Primary Supervisor recruit potential examiners as soon as you complete your Pre-Submission Seminar.
  • Your Primary Supervisor is required to submit an Appointment of Examiners form (Available on the Staff Portal) for each examiner for the faculty HDR Officer to review and approve. The HDR Officer will also conduct a Conflict-of-Interest check to ensure there is no unmanageable conflicts between you and the examiners, or any member of your supervisory panel and the examiners.
  • The final examiners appointed by the HDR Officer will remain confidential throughout your examination, but may choose to reveal their identities after the examination is finalised.

Read Information for examiners

Thesis submission

Generally, we recommend theses are submitted after 3.5 years of candidature. Failure to submit your thesis on time may lead to going overtime on your candidature and incurring additional tuition fees. Documents listed below can be found on the Guides and Templates page.

  • Ensure your thesis has been formatted and edited as per the Thesis Submission and Examination guidelines.
  • Ensure you embed your Certificate of Authorship and Declaration of Co-authored Publications (If applicable) in your thesis file.
  • Ensure your thesis file is saved as one PDF (including any creative artefacts) and is no more than 10MB in size. Refer to Preparing Your Thesis for Submission for details.
  • Upload your thesis PDF file to your ÂÜÀòÊÓƵ Student OneDrive.
  • Complete the Thesis Submission online form, including the link to your OneDrive thesis file.

Once you submit your form, it will be automatically emailed to your Supervisory Panel to complete. NB you only need to include your primary and secondary supervisors, not the whole panel

What happens next?

Once your Supervisory Panel signs the thesis submission form, it will be sent to HDR Examination for review.

Provided your examiners have been appointed and your thesis has been provided in the correct format, your thesis will be sent to examiners within 5 - 10 working days.

Find out about examination completion

Need help?

The HDR Examination team provides central administration of thesis examination for Higher Degree by Research candidates from thesis submission to course completion.

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